TERMS OF REFERENCE: Development of a DHIS-2-based Data Reporting Platform.

 

Date Advertised: 17.01.2025

 

Introduction: Goldstar Kenya (GS Kenya) is a local non-governmental organization whose mission is to empower communities for better health by advancing and implementing integrated, locally driven, evidence-based public health interventions.

Objective of assignment: The primary objective of this assignment is to design, develop, configure, and maintain a user-friendly, scalable, customizable DHIS-2 reporting platform and ensure its sustainability to improve the efficiency and accuracy of data collection, organization, storage, analysis, reporting, and interpretation.

Scope of Work: The consultant/consultancy firm will be responsible for the following tasks:

i. Platform Design and Development:

• Custom dashboards and real-time data visualization.

• Provide comprehensive training sessions for end users (GS Kenya staff).

• Customize and configure a DHIS-2 platform to meet the existing projects’ reporting requirements.

• Develop relevant data entry forms, indicators, and dashboards for data collection, aggregation, and analysis.

• Ensure integration with existing health information systems where applicable.

• Configure organizational units, data elements, indicators, and categories based on program requirements.

• Develop user roles and access controls to ensure data security and compliance.

 

ii. System Development and Customization:

• Install and configure the DHIS2 platform on the designated server environment.

• Customize dashboards, data entry forms, and reporting templates based on GS Kenya’s programmatic needs.

• Integrate the DHIS2 platform with existing data systems and databases to facilitate seamless data exchange.

• Develop system level validation rules and quality checks to ensure accuracy and completeness of data.

• Develop data visualizations using dashboards and GIS Maps

 

iii. Testing and Quality Assurance and handover:

 

• Perform end-to-end testing of the platform to identify and resolve any technical issues.

• Address bugs and technical issues.

• Train the organization’s IT officer and M&E personnel on the platform.

• Validate that the system meets the defined requirements and performs optimally under expected workloads.

• Provide on-site and remote technical support during the initial implementation phase.

• Handover the system, including source code, documentation, and administrative rights.

 

Deliverables: The consultant/consultancy firm will deliver the following:

• Fully functional DHIS2 reporting platform.

• Training; User orientation/Capacity building.

• Test report, including feedback and resolutions from the testing phase.

• Final handover report, including technical documentation and administrative access credentials.

 

Reporting & Timelines: The assignment is expected to take not more than 4 weeks from the date of contract signing.

 

Required Qualifications: The consultant/consultancy firm should meet the following criteria:

 

• Proven experience in developing and implementing DHIS2 platforms for health programs.

• Expertise in database management, software development, and system integration.

• Strong understanding of health data reporting frameworks and indicators

• Expertise in data management, analysis, and visualization.

• Demonstrated capacity to train and support end-users.

The consultant/firm will report to the GS Kenya Executive Director and will work closely with the Senior Monitoring, Evaluation, Research & Learning Officer, and the IT Officer. Regular updates and progress reports will be required to ensure alignment with assignment objectives.

 

Application process.

 

Interested consultants/firms are invited to submit the following:

• Technical proposal outlining understanding of the assignment, approach, and methodology.

• Financial proposal, including a detailed budget.

• CVs of key personnel and relevant past experience.

• Workplan with a detailed timeline.

 

The budget for this project will be negotiated based on the proposals received and the scope of work outlined above

Please quote “Development of a DHIS-2-based Data Reporting Platform.” on the subject line.

Applications should be emailed to gskenya-hr@goldstarkenya.orgto reach us not later than Friday, 24th January, 2025 at 4.00 P.M Kenya Time.